EN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

EN8923: Engineering Project Management

Assessment III

Execute, Monitor and closing report and Presentation

General Instructions:

Each group made of 4 members.
Select any one project among the group and follow the rubrics given and prepare as

per the rubrics.

Prepare the report as per the given instructions and submit in PDF form.
No need to prepare presentation.

Weighting:

25% (of the total course)

Due Date:

23:59 on 12 th April

2025

Type:

Group Assessment

Must Pass:

Learning

Outcomes

Covered

Execute, monitor, and control project work and formally close a project,

expanding on all knowledge areas of an international standard.

Submission details:

1.The duration of the assessment is 8 days from the date of commencement.

Follow the detailed rubrics given in the assessment section in Moodle.
Late rule is applied.
Submitthe soft copy in PDF through the submission link given through Moodle

5.Extension can be granted as per the Bahrain polytechnic Policy

Task given

Execute, Monitor and closing reportEDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024-25

EN8923-Engineering Project Management

EN8923: Execute, Monitor and Closing Assessment

Item

9 – 10

7.5 – 8.5

6 – 7

0 – 5

9 – 10

7.5 – 8.5

6 – 7

0 – 5

70 – 80

56 – 69

48 – 55

0 – 47

Nonverbal Skills

10%

EYE CONTACT

Holds attention of entire

audience with the use of direct

eye contact, seldom looking at

notes.

Consistent use of direct eye

contact with audience, but still

returns to notes.

Displayed minimal eye contact with

audience, while reading mostly from

thenotes.

No eye contactwith audience, as

entire report isread from notes.

BODY

LANGUAGE/POISE

Movements seem fluid and

help

the

audience

visualize.

Mademovements or gesturesthat

enhancearticulation.

Very littlemovement or descriptive

gestures.

Nomovementordescriptive

gestures.

Verbal Skills

10%

ENTHUSIASM

Demonstrates a strong, positive

feeling about topic during entire

presentation.

Occasionally shows positive

feelings about topic.

Showssome negativity toward

topic presented.

Shows absolutely no interestin

topic presented.

ELOCUTION

Student uses a clear voice and

correct, precise pronunciation

of terms so that all audience

members

can

hear

presentation.

Student’s voice is clear. Student

pronounces most words correctly.

Most audience members can hear

presentation.

Student’s voice is low. Student

incorrectly pronounces terms.

Audience members have difficulty

hearing presentation.

Student mumbles, incorrectly

pronounces terms, and speaks too

quietly for a majority of students to

hear.

Content

80%

SUBJECT

KNOWLEDGE

Student

demonstrates

comprehensive knowledge with

full explanations and elaboration.

Studentshowsgood knowledgewith

adequate explanations and account.

Student displays rudimentary

knowledge with barely satisfactory

explanations.

Student does not have grasp of

knowledge or information and not

able to provide explanations.

ORGANIZATION

Student presents information

in logical, interesting sequence

which audience can follow.

Student presents information in

logical sequence which audience

can follow.

Audience has difficulty following

presentation because student jumps

around.

Audience cannot understand

presentation because there is no

sequence of information.

MECHANICS

Presentation has nomisspellings

or grammatical errors.

Presentation has no more than two

misspellings and/or grammatical

errors.

Presentationhasthreemisspellings

and/or grammatical errors.

Student’s presentation has four or

more spelling and/or grammatical

errors.

Q&A

All

questions

answered

correctly using the correct

terminology

Reasonable attempt at answering

the majority of questions correctly

and using the correct terminology

Majority of questions answered

incorrectly

No questions answered correctly

Total:

/ 100 marksEN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

EN8923: Execute, Monitor and Closing Assessment

Task-1: Monitoring and controlling report————-(LO-2)

Instructions:

1.Submit a Monitoring & Controlling Evaluation Report, based on your project, use the

template attached in section-1 to document the following:

Scope Management
Planning Scope
Monitoring and Controlling Scope
Time Management
Planning Schedule
Monitoring and Controlling Schedule
Cost Management
Planning Cost
Monitoring and Controlling Cost
Quality Management
Planning Quality
Monitoring & Controlling QualityEN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

Section-1:

Scope Management
Planning Scope

–

Explain how you collect requirements, define scope, and create Work Breakdown

Structure (WBS) for your project?

–

Provide sample of requirementstraceability matrix, project scope statement and WBS

for your project. (Note: the project scope statement should be 1 page only)

Monitoring and Controlling Scope

–

Explain how to verify and control scope for your project during execution, monitoring

and controlling phase.

–

Provide samples of formsfor your project to verify and control yourscope.

Time Management
Planning Schedule

–

Describe how you develop your project schedule during planning phase (defining

activities, sequencing, estimating resources, duration).

–

Provide a sample of your project schedule showing planned activities, durations,

dependencies between each, resources, planned start and end dates), in MS project

or excel format.

Monitoring and Controlling Schedule

–

Explain how you control your project schedule during execution and monitoring and

controlling phase.EN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

Cost Management
Planning Cost

–

Explain how you estimate cost of your project during planning phase? Assume

different techniques.

–

Provide sample of your project budget sheet.

Monitoring and Controlling Cost

–

Explain how you control cost of your project during execution and monitoring and

controlling phase.

Quality management

–

Explain the difference between Quality Assurance and Quality control

–

Explain how you perform Quality Assurance and Quality Control for your project during

execution and monitoring and controlling phase.

–

Provide samples for your project for Quality assurance and Quality Control during

execution and monitoring and controlling phase.EN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

Task-2: Project Closure report ——————(LO_2)

Subtask_1:

Explain factorsinfluencing Project Success (in general).
Explain your project success/failure factors.

Subask_2:

You are asked to submit a project closure report for your project, use the template attached in

Section_2 to document the following:

Project Summary
Project Team and Staffing
Project Deliverables Status at Closure (Planned vs. Actual)
Project Schedule Status at Closure
Project Costs Status at Closure
Transition to Operations
Lessonslearnt and recommendationsEN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

Section_2:

PROJECT SUMMARY

Thissection should provide a summary of the project which was completed. It isimportant thatthis

summary captures the product scope and project scope.

XYZ team atthe Bahrain Polytechnic recently completed the XXX Project.

The objective of this project was to XXX

The scope of this project XXX.

PROJECT TEAM AND STAFFING

Thissection provides information about who the project team consisted of.

Name

Title

Project Role

Contact

Project Sponsor

Project Manager

Team XXX

PROJECTDELIVERABLES STATUS AT CLOSURE (PLANNED VS.ACTUAL)

Thissection describesthe expected outcomes ofthe project asit was originally planned and

compares these outcomes against the actual outcomes.

The XXX Project has been completed successfully. There were planned deliverablesfor each

phase of this project as well as for the completed product. This section highlights the

planned phases and deliverables for each, compares the actual result as of the project

closure time. (Assume you have phases and deliverables under each)

Planned

Deliverable

Actual

Deliverable

Summary (Completed as planned, Uncompleted

as planned, de-scoped)

Phase 1 XXX

Deliverable 1 XXX

XXX

Deliverable 2 XXX

XXX

Phase2 XXXEN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

Deliverable 1 XXX

XXX

Deliverable 2 XXX

XXX

4.PROJECT SCHEDULE STATUS AT CLOSURE

Thissection describes the project’s schedule status at time of project closure.

Project Phase

Scheduled Completion

(Date)

Actual

Completion

(Date)

Comments (Completed

Ahead of time, on time,

behind schedule)

Phase1 XXX

XXX

Phase2 XXX

XXX

PROJECT COSTS STATUS AT CLOSURE

Thissection should describe how the planned or budgeted costsforthe project compare

with the actual costs.

The budgeted cost for the XXX project was set at XXX BD. This cost was broken out by

project phase in the following chart with actual costs compared to the planned/budgeted

cost. (Assume 5 cost items)

Project Phase

Budgeted Cost

Actual Cost

Comments(On Budget,

Over spent, Below

Budget)

Phase1 XXX

XXX

Phase2 XXX

XXX

TRANSITION TO OPERATIONS

This section describes the transition of the project to operations upon completion. Describe

what needs to be handed over to the operations (i.e. documents and user guides/manual,

further training, more staff to hire for ongoing operation, new RACI matrix) (Assume for

this section that you have completed your project in a company, and now ready for hand

over to the operations).EN8923-Engineering Project Management

EDICT Department, Engineering, Bahrain Polytechnic

Academic year 2024_25

LESSONS LEARNT

Thissection should highlight any lessonslearned and recommendations which would be ofuse

on future projects. This is a valuable part of the project closeout phase and organizational

process assets.

(Assume 5 lessonslearnt and recommendationsfor each)

Project management assignment 3